T 2 sample. Personal card

14.11.201927.05.2017

For each employee of the enterprise, personnel department officials create such a document as an employee's personal card. She happens to be integral part his personal file and is filled out on the basis of all copies, original documents submitted by him. It also contains information related to the performance of the employee's professional duties.

The employee's personal card is the main form for personnel records of all employees in the enterprise. It is she who is the main form for military registration, while the inspector for personnel is responsible for the reliability of the data contained in it.

The employee checks all the information entered after making the entries, and then confirms them with his signature.

Rosstat suggests using the T-2 form for it. Each enterprise has the right to modify it or remove unnecessary fields in accordance with the characteristics of its activities.

HR programs contain it as part of their documents. The form can be printed out and then filled out manually, or you can enter the relevant information into the program directories, and the personal card t 2 will be generated automatically.

These documents must be stored in strictly defined places where access is limited and possible only for responsible officials. This is due to the fact that the employee's card contains his personal data, which are protected by law. These provisions also apply to computer databases.

It is advisable to attach to the card all copies of the documents on the basis of which marks were made to it.

As necessary, a personnel employee makes entries in this register about vacations, advanced training of an employee, transfer, etc. When an employee is dismissed, the details of the order to terminate the contract are recorded in it.

The T2 card must contain the personal signature of the dismissing employee.

After that, together with a personal file, it is transferred to the archive, in which the document is stored in accordance with the law for 75 years.

Personal card of the employee form T-2 sample filling 2016

Form t-2 sample filling will be considered in more detail.

The header of the document is filled in first. Here you need to indicate the full name of the company and its code according to the OKPO classifier.

Next, enter the data in the tabular part. The date of filling (usually coincides with the date of employment), personnel number, taxpayer number, pension insurance number (SNILS), the first letter of the surname, type of work performed (can be "permanent" and "temporary"), type of work (main place, combination), gender (denoted by one capital letter).

1. General information

In a small table on the right side, the date of conclusion and the number of the employment contract are indicated.

In paragraph 4, citizenship and its code are recorded according to the OKIN directory.

Paragraph 5 reflects which foreign language the employee speaks and to what extent. The latter may contain the following: “I read and translate with a dictionary”, “I read and can explain myself” or “I am fluent”.

Item 6 contains data on the education received - its level, name, information about the document on education and the qualification obtained.

Paragraph 7 indicates the name of the profession by which the employee is registered.

Item 8 is filled in according to the work book - here you need to indicate the length of service on a certain date (usually at the time of employment).

In paragraphs 9-10, the state of marriage is recorded, as well as data on the next of kin.

Item 11 contains identity information.

Paragraph 12 reflects the addresses by registration and actual residence, as well as a contact phone number.

2. Information about military registration

This section is filled out only for men on the basis of a military ID or registration certificate.

In paragraph 2, the military rank of the employee is recorded. If he has not yet served, then here you need to indicate "subject to conscription."

Paragraph 3 reflects the composition, for example, “soldiers”, “medical”, etc.

Paragraph 4 indicates the digital code of the military specialty.

Paragraphs 6-7 reflect the name of the military registration and enlistment office to which the employee belongs and the state of registration. In the latter case, the entry is made in pencil.

A mark in paragraph 8 is affixed when an employee is removed from military registration.

The data specified in this section is certified by the employee of the personnel service and the employee himself.

3. Hiring and transfers to another job

In this section, data on the registration and movement of an employee is entered line by line in the table. Here you need to specify the date of issue of the order, the name of the structural unit and position, salary data, details of the order. The employee certifies each line with a personal signature.

4. Certification

It is filled in already in the course of work at the enterprise. This section contains data on the employee's certification. They must contain the date of the operation, the result of the work of the commission, the details of the protocol. Count "Foundation" can be empty or it can contain the data of the order to send the employee to undergo certification.

5. Professional development

To be completed as the employee completes the relevant courses. Here, line by line, you need to indicate the start and end dates of training, the type of qualification upgrade, in which educational institution it took place, the details of the received document on passing. Count "Foundation" completed in the same way as in section 4.

6. Professional retraining

The section contains line by line information about the employee's retraining. Here you need to specify the period of dates in which it was held, in which specialty, the data of the received document on retraining.

7. Encouragement and awards

In this part of the document, you need to indicate information about rewarding the employee for high performance in work with diplomas, thanks, bonuses, etc. In the first column, you need to write down the type of award, and in the next - the name, number and date of the document, according to which the employee was awarded incentives.

8. Vacation

When an employee is given rest time, information from is recorded in this section. Here you need to enter information about all holidays, including without pay.

The first column indicates its name, then for annual holidays - the period for which they are granted, duration and exact time beginning and end of this time. The last column contains the details of the relevant orders of the company's management.

9. Social benefits

This section is filled in if the employee has any preferential working conditions. For example, disabled people of group 3 (working) should have a shorter working day. The first column indicates the type of benefit, then the details of the document on the basis of which it is provided. In the grounds, you can specify a link to the current laws.

10. Additional information

This includes data that was not reflected in the previous sections, but is important. For example, if an employee has the right to drive a car, then these lines contain the details of a driver's license, its category and validity period.

Personal cards of employees (Form T-2) are used in organizations for a complete and comprehensive accounting of personnel. Based on them, a file of personnel is formed. The unified form No. T-2 is used as a form, which reflects all the necessary information about the identity of the employee and his labor activity.

The form consists of 4 pages containing thematic blocks. The first and second pages contain general information about the employee and are filled out when he is hired; the third and fourth - are filled in the process of work.

According to the Decree of the State Statistics Committee of Russia dated 05.01.2004 No. 1, maintaining personal cards of employees mandatory for organizations.

The T-2 card must contain the signatures of the employee:

on page 2, confirming the correctness of the entered data,
on page 3, next to each entry in the section "Employment and transfers to another job",
on page 4, upon dismissal.

The consequence of this requirement is the impossibility of maintaining the T-2 form exclusively in electronic form.

Regulatory Materials:

Employee's personal card (Unified form No. T-2)
Approved by the Decree of the State Statistics Committee of the Russian Federation of January 5, 2004 N 1

Extract from the Decree of the State Statistics Committee of the Russian Federation of January 5, 2004 N 1 "On approval unified forms primary accounting documentation for the accounting of labor and its payment ":

It is filled in by an employee of the personnel service for persons hired on the basis of:

order (instruction) on employment (form N T-1 or N T-1a);
military registration documents - for those liable for military service and persons subject to conscription for military service;
document on education, qualifications or availability special knowledge- when applying for a job that requires special knowledge or special training,
as well as information provided by the employee.

In some cases, taking into account the specifics of work in accordance with applicable law Russian Federation additional documents may be required.

When filling out clause 5 "Knowledge foreign language" section 1 of the forms indicates the degree of knowledge of the language:

"I'm fluent"
"I can read and understand"
"I read and translate with a dictionary."

Work experience(general, continuous, giving the right to a seniority bonus, giving the right to other benefits established in the organization, etc.) is calculated on the basis of entries in the work book and (or) other documents confirming the relevant length of service.

At change information about the employee, the relevant data is entered into his personal card, which is certified by the signature of the employee of the personnel service.

The main documents on the basis of which section II is filled out " Information about military registration", are:

a military ID (or a temporary certificate issued in exchange for a military ID) - for citizens who are in reserve;
certificate of a citizen subject to conscription for military service - for citizens subject to conscription for military service.

For citizens in reserve:

Clause 1 "Reserve category" for reserve officers is not filled out;
clause 3 "Composition (profile)" - filled in without abbreviation (for example, "command", "medical" or "soldiers", "sailors", etc.);
clause 4 "VUS full code designation" - the full designation is recorded (six digits, for example "021101" or six digits and an alphabetic character, for example, "113194A");
Clause 5 "Category of fitness for military service" - is written in letters: A (fit for military service), B (fit for military service with minor restrictions), C (limited fit for military service) or G (temporarily unfit for military service ). In the absence of entries in the corresponding paragraphs of the military ticket, category "A" is affixed;
in clause 7 "He is registered with the military" is filled in ( with a simple pencil):
- line a) - in cases where there is a mobilization order and (or) a stamp on the issuance and withdrawal of mobilization orders;
- line b) - for citizens booked for the organization for the period of mobilization and for wartime.

For citizens subject to conscription for military service:

items: clause 1 "Reserve category", clause 3 "Composition (profile)", clause 4 "Full code designation of the VUS" and clause 7 "Registered for military service" are not filled out;
p.2 " Military rank"- the entry "subject to conscription" is made;
Clause 5 "Category of fitness for military service" - written in letters: A (fit for military service), B (fit for military service with minor restrictions), C (limited fit for military service), G (temporarily unfit for military service ) or D (unfit for military service). It is filled in on the basis of an entry in the certificate of a citizen subject to conscription for military service;

Filling in items not specifically specified in the Instructions is made on the basis of information from the listed documents.

In paragraph 8 of section II of the personal card of a citizen who has reached the age limit for being in the reserve, or a citizen who has been declared unfit for military service for health reasons, a note is made in the free line "removed from military registration by age" or "removed from military registration by state health."

In chapter " Hiring, transfers to another job"with each entry made on the basis of an order (instruction) for employment (form N T-1 or N T-1a) and an order (instruction) for transfer to another job (form N T-5), the administration is obliged to familiarize the employee against receipt in column 6 of the form.

In chapter " Vacation All types of vacations provided to the employee during the period of work in the organization are recorded.

Chapter " additional information" is filled in for the completeness of accounting for information about employees studying in educational institutions, accounting for working disabled people, etc.

Helpful information:

Based on the materials of the database "Package of personnel officer". Consulting company "Strategy

1. What document is the personal card approved by?

The latest version of the unified form T-2 - a personal card - was approved by the Decree of the State Statistics Committee of Russia dated 05.01.2004. No. 1 (hereinafter - post. No. 1).

2. Do all employers have to keep T-2 cards?

The requirement to maintain T-2 cards applies to organizations (clause 2 of post No. 1). This requirement does not apply to employers-entrepreneurs, but they have the right to conduct them.

Maintaining personal cards is not only a duty, but it can also be a useful exercise. First, for administrative purposes. Secondly, judicial arbitration practice knows cases when an employer was able to protect its interests using personal cards to prove the correct calculation average headcount employees for tax purposes, legitimate deductions from employees' incomes, etc.

3. Does the employer have the right to keep T-2 in electronic form, and not on paper?

The employer has the right to keep T-2 cards in electronic form, but this does not relieve him of the obligation to print them out and have them on paper. And the employee will not be able to sign on the computer. The State Statistics Committee of Russia did not indicate the recommended formats for forms, but, apparently, the form of a personal card is designed in such a way that A3 paper is required for its manufacture. And due to the fact that the T-2 card is a document of rather long use, it is recommended to use thick paper when printing.

4. In our company, the personnel department does not fill out the T-2 card, but entrusts it to the employee. How correct is this?

According to the Instructions for the application and filling out the forms of primary accounting documentation for accounting for labor and its payment (hereinafter referred to as the Instructions of the State Statistics Committee), form No. T-2 is filled out by an employee of the personnel department, and in his absence, by a person who is entrusted with conducting personnel work in the organization. The employee must not make any entries on the personal card, with the exception of his signature when filling out T-2, when the employee is hired, and when certifying changes in his employment status.

5. On the basis of what documents should T-2 be filled out when applying for a job?

According to the Instructions of the State Statistics Committee, personal cards are filled out when an employee is hired on the basis of the following documents:

an employment contract concluded with an employee;
an order (instruction) on hiring an employee;
passport or other identity document;
work book or a document confirming the length of service;
insurance certificate of state pension insurance;
documents of military registration - when hiring persons liable for military service and persons subject to conscription for military service;
a document on education, qualifications or the availability of special knowledge - when applying for a job requiring special knowledge or special training;
information provided by the employee.

In some cases, taking into account the specifics of work in accordance with the current legislation of the Russian Federation, the employer has the right to require the presentation of additional documents.

It is forbidden to demand from a person applying for a job, documents other than those provided for by the Labor Code of the Russian Federation,), other federal laws, decrees of the President of the Russian Federation and resolutions of the Government of the Russian Federation (Article 65). Therefore, the requirements of the personnel department for an employee to provide a certificate of assignment of a TIN, certificates, characteristics, etc. may be illegal.

6. When exactly should T-2 start per employee?

The law does not provide for a specific time frame for a personal card.

7. How many years should personal cards be kept?

Each enterprise should have a file cabinet in which the personal cards of employees on military service are stored. There is no single form of its creation. There are only certain recommendations for creating such a file cabinet. Everything should be in it alphabetical order or by department.

Important! Personal cards of the T-2 form are an integral part of maintaining military records at the enterprise.

And this does not depend on its form of ownership and size.

Documents for filling out the T-2 card of military registration

When hiring a new employee, the personnel officer must ask him to provide documents confirming or denying his belonging to military duties. It can be military tickets, certificates and so on. They will be required to fill out the employee's personal card.

Also, the personnel officer uses the following documents to enter data in the T-2 form:

passport of a citizen of the Russian Federation;
certificate of pension insurance;
work book;
certificate of graduation from educational institution(for students, a certificate from the place of study is required);
certificate of registration of a citizen with the Tax Service;
an order to hire a new employee.

Other information is indicated on the basis of the data provided by the employee himself. For example, knowledge of foreign languages, additional training, etc.

Rules for filling out a personal military registration card

When entering data into the T-2 form, a personnel officer must be guided by established standards. If the card contains incorrect encodings, it is considered damaged. You only need to enter certain codes. Their transcripts can be found in methodological recommendations or directly in the T-2 form.

With negative answers to certain points of the card, the encoded part remains empty. The name of the month is written in full, and the year is indicated by 4 digits. For example, August 15, 2017

Dates are encoded in Arabic numerals. Initially put down the number, then the month, and after it the year. For example, 06/24/2018.

Important! When filling in the data, it is necessary to be guided by the Government Decree No. 26 of 06.04.01.

Filling T-2 military registration

The personal card consists of four pages. All information in it is divided into 11 thematic blocks. The first two pages are filled out when an employee is hired, 3-4 pages - in the process of his work. The legislation does not prohibit keeping T-2 in electronic form. When checking the form will have to print.

Note. It is worth considering that individual entrepreneurs are exempted from filling out cards in the T-2 form.

Enter the following information in the header of the document:

name of the organization (abbreviations are not allowed);
her OKPO code;
OKUD code (code of the personal card itself)
organization address.

This section is followed by a table. It fills in the date and personnel number of the employee, which was assigned to him when he was hired. It is worth noting that during employment, an employee is not required to provide a TIN. Therefore, this field can be left blank.

After that, the following data is indicated:

SNILS. This is the insurance number. Its completion is mandatory. If an employee gets a job for the first time, SNILS is issued to him by the employer.
"Alphabet". This field is for specifying the first letter of the employee's last name.
The nature of the work. Here you need to specify how the employee is registered: temporarily or permanently.
Floor. It is indicated by the letters "M" and "Zh".

Form T-2 is filled out for employees who will work at their main place of work. For part-time workers, you do not need to get cards.

Then the employee's birth data is entered: date (recommendations on encodings must be taken into account), place of birth (no more than 100 characters). It is not forbidden to use abbreviations in the last field. For example, the region - region. And the words "city", "village" and so on must be written in full.

If the employee has dual citizenship, this fact must be reflected in the document. It is necessary to indicate the name of the states of which the employee is a citizen. You also need to enter information about the educational institution. This information is indicated on the basis of the diplomas of educational institutions provided.

In addition, information about the length of service, the name of family members is entered into the card. If an employee is registered and lives at the same address, there is no need to duplicate it. The second column is left blank.

Section 1 - encodings. Its filling is considered the most difficult. Errors in it are not allowed.

Designations:

OKIN - employee citizenship code (1 - citizen, 2 - dual citizenship, 3 - foreign citizen, 4 - stateless persons).
OKATO - code locality. It is approved by Decree No. 413 of the State Standard of the Russian Federation.
OKSO - code of specialty or profession. It is put down on the basis of information in the diploma of the educational institution.
OKPDTR - is also a designation of a specialty. You need to enter a code in this field.

Once completed, this section must be signed by the employee.

Information about knowledge of foreign languages also needs to be encoded. There are special designations for this: 3 - I speak fluently, 2 - I read and can explain myself, 1 - I read and translate with a dictionary. Be sure to specify the language code that the employee speaks. For example, knowledge of English is indicated by the code 014.

Education is also subject to coding:

general (initial) - 02;
basic general - 03;
average general - 07;
primary vocational - 10;
secondary vocational - 11;
incomplete higher - 15;
higher - 18;
postgraduate - 19.

Encoding information about the state of marriage:

1 - was not a member;

2 - is in a registered marriage;

3 - civil marriage;

4 - widower (widow);

5 - divorced (divorced);

6 - dispersed (dispersed).

All encodings must be with a personnel worker. The person being hired is not required to know them.

How to fill in T-2 "military registration"

This item must be filled out on the basis of a military ID or certificate. The employee provides these documents when applying for a job.

So, in the first paragraph, data is entered about the employee who is a reserve officer. The column "Citizens subject to conscription" is not filled. In the second paragraph "Military rank" indicate the position of the person liable for military service according to the entry in the military ID. In the column "Citizens subject to conscription" indicate "Subject to conscription".

4 point - "Full code designation of the VUS". It is filled in in accordance with the information in the military ticket. You must specify the full name of the department. For example, "113194A".

Encodings:

A - fit;
B - fit with minor restrictions;
B - limited fit;
G - temporary unsuitable.

If such information could not be found in the military ticket, the code “A” is affixed to the item. The column "Citizens subject to conscription" also indicates a similar encoding.

6 point - "Name of the military commissariat at the place of residence." Information about him is affixed in accordance with the last entry or seal in the military ID. The column "Citizens subject to conscription" is filled in the same way.

7 point - "Consists of military registration." This section is filled in with a simple pencil. Line "a" is intended for entering information in cases where there is a mobilization order and/or a seal on the issuance and withdrawal of mobilization orders. Line "b" is intended for entering information about citizens who are booked for the organization for the period of hostilities or for the time of mobilization. The column "Citizens subject to conscription" is not filled.

8 point - "Mark of removal from military registration." This is possible if the employee has reached a certain age or is removed from the military register due to unfitness for military service. A mark is made “Removed from military registration due to age” or “Removed from military registration for health reasons”. In the column "Citizens subject to conscription" similar marks are made.

This section must be signed by the employee after completion. He must also set the date of confirmation of the entered data.

Filling in the subsequent sections in the T-2 card

Block 3 "Recruitment. Translations. Errors in filling out this section are not allowed. All data is entered on the basis of the order of the head to hire a new employee. The information in this block and in the work book should be similar.

Section 4 - "Certification". It contains the following data:

date of certification;
decision of the attestation commission;
links to certain documents indicating the date of creation and numbers (protocols, etc.).

Entering qualification training or recertification data:

start and end dates of the educational institution;
type of advanced training;
the name of the educational institution where the employee studied;
type of document (certificate or diploma).

In the column "Base" of this section, you can not specify anything. In some cases, it reflects information about the order, which says about sending an employee to advanced training courses.

In the 7th section "Incentives and awards" indicate the types of employee incentives. They can be applied on the basis of his work activity. These include financial incentives, state awards, and so on.

8th section - "Vacation". It indicates all the holidays that were granted to the employee. The basis for filling out this section are orders for the provision of vacations. Vacation start and end dates must be specified. In addition, the table reflects leave without saving wages.

The 9th section indicates information on the provision of benefits to the employee.

Section 10 - " Additional Information". In this block, you need to specify information about the employee's training in additional courses, correspondence department University and more. If the employee is disabled, this should also be reflected in the table. In addition, the section prescribes the conclusion of the MSEC on the nature and working conditions.

In the 11th section, information is indicated on the dismissal of the employee (on termination of employment). The column "Grounds for dismissal" is filled in in accordance with the encodings specified in the Labor Code of the Russian Federation.

After closing the personal card of the employee (in connection with the dismissal), the personnel worker signs it (indicates the position and full name). The employee also signs the card. After that, it is transferred to the archive.

A sample of filling out a personal card "Military registration"

The form T2, or Personal card, is included in the list of personnel documents that are mandatory for maintenance in any organization. Information about employees, both active and dismissed, periods of work, information about professional qualifications and work activities - all this must be contained in a correctly completed unified form T2. The employee's personal card is a personnel document of a legislatively approved form and must be entered immediately after the order for the employee's admission is agreed and signed. How to enter information into this document? What information must contain a personal T2 card?

Basic requirements and features of filling

A personal card is filled out for each employee, including part-time workers, in one copy. The T2 card is required to be filled out in organizations, however, for employees employed by an individual entrepreneur, this document can only be maintained at the request of the employer. Another exception is civil servants, for them a different form of documentation is established.

Filling out the T2 card, a sample of which is presented in the article, is carried out in accordance with the mandatory requirements enshrined in law:

All information is entered in the established sections, legibly and without abbreviations.

Abbreviations are allowed when indicating the place of residence or information about education, but in a generally accepted form that does not distort the meaning of the information.

The completed T2 form must contain codes corresponding to the all-Russian classifiers: OKIN, OKATO, OKSO, OKPDTR. The number designation must be entered in a special table on the right side of the line. All code designations are freely available in printed reference books, as well as on the All-Russian Classifiers website.

If the classification code is filled in incorrectly, the T2 form is considered invalid, in which case a new personal card is required. Strikethroughs, corrections in the coding table are not allowed.

Changes in the work activity or personal data of the employee must be reflected in T2 in a timely manner. All changes made to the personal card are certified by the signature of a specialist in the personnel department.

Information is entered into T2 on the basis of supporting documents provided by the employee.

The words and phrases “no”, “was not (a)”, “not available”, as well as dashes in the T2 form are not entered - such lines are left blank.

Grounds for entering information about employees

T2 personal card must be completed on the basis of the following documents:

An employment contract with an employee;

Organization orders: on hiring, transfer, leave, dismissal;

Passport (another document replacing it) of the employee;

Documents confirming the education received, courses completed, etc.;

TIN certificate;

Military ID.

Other information (for example, the degree of knowledge of foreign languages) is indicated only from the words of the employee. If necessary, the employer may request other supporting documents, in accordance with the specifics of the professional orientation of the organization, as well as the established internal regulations.

How to fill in the title?

The first page of the form contains information about the employee and the level of his professional qualifications. Filling out the T2 card (a sample of entering information is presented below) begins with the name of the employer's organization in the top line of the form. The name is indicated in full, in accordance with the statutory documents of the organization. In the coding table, the numerical designations of OKPO and OKUD are affixed. Further, the following data is entered in the table below:

Date of filling T2 (in Arabic numerals);

Personnel number assigned to the employee during employment;

TIN (based on the certificate of the Federal Tax Service);

SNILS employee;

In the "alphabet" column, the first letter of the employee's last name is entered;

The nature of the work, in accordance with the conditions in the employment contract: temporary, permanent;

Type of work: it can be either “main”, or for external or internal part-time workers - “part-time”;

Gender is indicated by the letters "Zh" or "M".

After completing the title of the document, you can proceed to other sections, including the initial filling of the T2 card. Header information example:

General information about the employee

Filling in this section begins with the indication in the table "Employment contract" of the number and date of the employment contract concluded with the employee. Further, filling out the T2 card, a sample of which is presented below, is carried out in the following order:

1. In line "1" the surname, as well as the name and patronymic of the employee are fully indicated.

2. In line "2", the date of birth is indicated in text form. Example: "April 20, 1981". In the table, the same date is encoded in Arabic numerals: "04/20/81".

3. Line "3" must contain information about the place of birth. Here it is important to be guided by the following requirements:

When specifying a settlement with the words "city", "village", "oblast", "village", "district", "krai", generally accepted abbreviations are allowed: "region", "kr." etc. Example: "mountains. Samara", "pos. Taiga". However, the designations "village", "village", "village", "village" are recommended to be indicated in full.

The total number of characters in the string "3" should not exceed 100 characters.

The coding table is filled in in accordance with the All-Russian Classifier of Territorial Entities (since 2014 - the new name is the OKTMO code).

4. Line "4" is intended for entering information about the citizenship of the employee on the basis of a passport. All subsequent information in this section is entered in strict accordance with the OKIN code. Enter information as follows:

Citizen of the Russian Federation (the designation “1” is entered in the coding table);

Code "2" is indicated if the employee has dual citizenship, one of which is the citizenship of the Russian Federation; an entry about this looks like this: “Citizen of the Russian Federation and a foreign state”;

For employees who are citizens of another state, the code "3" is indicated in the coding table, the entry is made in line "4": "Foreign citizen";

If the employee is a stateless person, “Stateless person” is entered in the line, and “4” in the coding table;

5. Line "5" indicates the employee's knowledge of a foreign language and the level of language proficiency. OKIN encoding assumes three categories that characterize the level of proficiency in writing and speaking in a foreign language:

Code "1" - translates and reads with a dictionary;

Code "2" - reads and can be explained;

Code "3" - fluent.

In addition, OKIN contains specific codes for foreign languages, which must also be indicated in the coding table. Thus, the information in line "5" is entered in the following order: the name of the foreign language - the level of proficiency - the code designation of the language and the degree of proficiency in it (in the table). Filling out T2 card, sample: “German - I speak fluently” OKIN code: 171/ 3.

6. The sixth line of section "I" is filled out solely on the basis of documents on education provided by the employee. An example of a text designation and the corresponding OKIN codes are presented in this table:

Example: "6. Secondary vocational education - OKIN code: 11 "

Further, in the table below, you should indicate: the name, series and number of the document on education provided by the employee, the year of graduation, as well as the qualification obtained and the name of the profession in strict accordance with the document. The profession code according to OKSO is entered into the table. If an employee has provided two documents on education, for example, secondary vocational and higher education or first and second higher education, information about all available documents is entered in T2. Similarly, sections IV - VI include information on retraining, certification, advanced training received by the employee after employment.

Information on incomplete education should also be entered in T2, indicating the type of education available. For example, for an employee undergoing training at the time of employment, information about the education that was available before entering the current educational institution should be entered; on the basis of a certificate from an educational institution, indicate that the employee is currently studying, the name of the educational institution and the course of study. Similarly, information is entered if the employee was trained, but did not complete his studies, but expelled (or was expelled):

If less than three courses have been completed, only the education that the employee had before admission should be indicated;

Information about the completed training, subject to the completion of three or more courses of an educational institution, is entered into T2 on the basis of a diploma (certificate) of incomplete higher education; at the same time, the designation “Incomplete higher education” and the course from which the employee was expelled are indicated;

7. Lines "7" indicate the full name of the main and, if any, additional position (profession) of the employee, which he occupies in the organization in accordance with the order for employment and staffing. Abbreviations or distortions of the name are not allowed. In the coding table of the section, the position code according to OKPDTR is indicated.

Work experience

It is entered in accordance with the previous work activity of the employee, the basis is the work book. If the employee is employed for the first time, zeros are entered in the first line “general”.

Information about the relatives of the employee: who must be indicated?

This section begins with an indication marital status employee at the time of employment. The words and phraseological units “married”, “in a civil marriage”, “cohabiting” and so on should be avoided: the line is filled with the wording determined by the all-Russian classifier indicating the OKIN code.
When changing marital status, amendments are made on the basis of a registry office certificate, indicating the details of the document.

Information about relatives directly residing with the employee, indicating the degree of their relationship, should also be entered in such a document as the employee's personal card. The T2 filling pattern looks like this:

military registration

Carryability Information military service filled out on the basis of the provided military ID, indicating the rank and category of the reserve noted in the document. Information for items 3-4 is contained on page 3 of the military card. For an employee who has not yet served, but does not have restrictions on service, the lines are left blank, with the entry “subject to conscription” in line 2.

The degree of fitness for service is indicated on the basis of a registration certificate with a letter designation:

Suitable with restrictions - B.

Limited fit - B.

Temporarily unfit - G.

Line 8 of the section is intended for the marks "Removed from military registration" indicating the reason, for example, by age or health status.

Page 3, section III

This section contains only information about the transfer of an employee to another structural unit within the same organization (including transfer to another locality) or about a change in job functions. All information is entered on the basis of orders for the organization, indicating the details of the order (date, number).

Important to remember! You should not indicate information about a change in the rate or salary carried out without changing the position of the employee in this section.

With all entries made in this section, the employee must be familiarized under the signature.

Holidays and rest days of the employee

This section is filled in as the employee is granted leave in accordance with labor legislation and internal regulations. In the section table, you must enter the details of the vacation order, the type of vacation, the number of calendar days. For annual leave, you should also indicate the period for which vacation days are given in columns No. 2, 3 of Table VIII (employee's personal card). The fill pattern looks like this:

Section X: What information can be provided?

"Additional Information" - a section provided for information that may be relevant to work, but is not indicated in other sections of the T2 form. Such information may include, for example, whether the employee has a driving experience and a driver’s license of a certain category, health restrictions (in accordance with a medical report), and so on.

How to correctly enter information about the dismissal

The last section is completed on the last day of the employee's work. You should indicate the details of the order, the reason for the dismissal of the employee and certify the entry made with the signature of a personnel employee. The employee must also be familiarized with the records of section XI against signature.

* Time sheet f.T-12
Personal card - form No. T-2 is filled out on the basis of an order (instruction) on hiring for workers of all categories.
The T-2 personal card form was approved by the Decree of the State Statistics Committee of Russia dated 01/05/2004 No. 1 "On approval of unified forms of primary accounting documentation for accounting for labor and its payment."
Filling out a personal card is carried out by a personnel officer. The employee for whom the personal card was filled out confirms the authenticity of the information contained in the card with a signature at the end of Section II, on the second page of the personal card.
To fill out a personal T-2 card, the following documents of an employee are required:

1) passport (or other identity document);
2) work book;
3) military ID;
4) a document on graduation from an educational institution:
5) insurance certificate of state pension insurance;
6) certificate of registration with the tax authority;
7) an order for employment.

The rest of the information is entered on the basis of information provided by the employee about himself.
Rules for filling out form No. T-2

1) The name of the organization is indicated in full. The abbreviated name is indicated if it is enshrined in the constituent documents.
At the same time, be careful in the correct spelling of the name of the organization.
For example, three different spellings of LLC "PARUS", "Parus", "PaRus".
2) The personnel number of the employee must include no more than six digits. It is assigned to each newly hired or employed person and does not change with any movement of an employee within the organization until his dismissal.
3) The taxpayer identification number and the number of the insurance certificate of the state pension insurance shall be indicated in accordance with the certificate of assignment of the TIN and the insurance certificate of the state pension insurance.
4) In the "Alphabet" column, the first letter of the employee's last name is indicated.
5) The nature of the work is indicated: “permanently”, “temporarily”.
6) The type of work (main, part-time) is recorded in full
7) Gender is indicated by the letter "M" or "F".
8) Surname, name, patronymic are recorded in full.
9) The date of birth is established on the basis of a passport or other identity document, and is written in full in the text area, for example: "November 10, 1975." The code is indicated in numerical format: "11/10/1975".

When specifying the place of birth, the following must be taken into account:
the length of the entry, including spaces and punctuation marks, must not exceed 100 characters; districts and regions are written in the genitive case, without commas, with the following abbreviations:
city - city, village - village, region - kr., district - district, region - region, settlement - settlement, district - pH, station - st.;
words - aul, kishlak, village, village are written in full.
10) The code of residence is determined according to the All-Russian classifier of objects of administrative-territorial division 0K 019-95, approved by the Decree of the State Standard of Russia dated July 31, 1995 No. 413 ( OKATO).
11) Citizenship is written without abbreviations. Registration of citizenship and its coding is carried out according to the All-Russian Classifier of Information on the Population 0K 018-95, approved by the Decree of the State Standard of Russia dated July 31, 1995 No. 412 ( OKIN).
Citizenship of the Russian Federation is indicated by code 1, dual citizenship is indicated by code 2, foreign citizenship is indicated by code 3, statelessness is indicated by code 4.
12) The languages spoken by the employee are indicated in full without abbreviations.
The degree of knowledge of the language in text form is indicated as follows:
- I read and translate with a dictionary - code 1;
- I read and can explain myself - code 2;
- fluent - code 3.
When encoding the column "Knowledge of a foreign language", two codes are indicated, while the first indicates the code of the language, the second - the degree of knowledge of it.
13) Education is recorded and encoded in accordance with OKIN and the All-Russian Classifier of Specialties in Education, approved by the Decree of the State Standard of Russia dated December 30, 1993 No. 296 ( OKSO).
According to OKIN, education is coded as follows:
- primary (general) education - code 02;
- basic secondary education - code 03;
- average (full) general education- code 07;
- initial vocational education - code 10;
- secondary vocational education - code 11;
- incomplete higher education - code 15;
- higher education - code 18;
- postgraduate education - code 19.
Sometimes in practice there are problems with how to form a record of an employee's education if it is not completed.
how correctly record information about incomplete education.

A record of the employee's education, if it is not completed

Type of education by classification

Completed five or six years of high school
- Graduated from the seventh, eighth or ninth grade of high school
- Studying at a higher educational institution, but not graduating from it

He graduated from several courses of a higher educational institution, but was forced to interrupt it, or is studying in his third year
- Graduated from three years of higher education
- Studying at a secondary specialized educational institution (technical school, college), but not graduating from it

Graduated high school, school with in-depth study of any subject, lyceum, gymnasium
- Graduated from a vocational school or an equivalent educational institution

Elementary education

Incomplete secondary education

Basic general or secondary vocational education (depending on what education was available at the time of admission to a higher educational institution)

Records how many courses completed or which course is enrolled

Incomplete higher education
- Secondary (complete) general or incomplete secondary vocational education (depending on what kind of education was available at the time of admission to a secondary specialized educational institution)
- Secondary (complete) general education

Initial vocational education

When making an entry about the name of an educational institution, abbreviations are allowed that do not distort the meaning of the name.
In the case when the name of the educational institution includes the word "name", you should write "him."; if this is followed by the word “professors”, “academician” or something else, then you should write “them. professor", "im. Academician", etc.
Orders in the names of educational institutions are not indicated.
All information about education (qualification, direction or specialty) is established on the basis of a diploma or other document on education.
Free lines in the section on education are intended for the name and date of graduation of the second educational institution of higher or secondary vocational education. If the employee graduated from two secondary or two higher educational institutions in different specialties, both educational institutions are recorded.
14) Diploma qualifications are indicated in the following order:
- for those who graduated from a higher educational institution - "bachelor", "master", "specialist". For the qualification "bachelor" and "master" the direction is indicated, and for the qualification "specialist" - the specialty;
- for those who graduated from a secondary educational institution - "technician", "commodity manager", "accountant", "manager", etc.
15) The profession (main and additional) is indicated in full on the basis of the staff list and the order (instruction) on employment.
It is coded in accordance with the All-Russian classifier of occupations of workers, positions of employees and wage categories ( OKPDTR). An additional profession is one that does not coincide with the main profession, but may be of interest to the organization.
16) Work experience (general, continuous, giving the right to a seniority bonus, as well as the right to other benefits established in the organization, etc.) is calculated on the basis of entries in the work book and (or) in other documents confirming the relevant length of service.
17) Married status is recorded and coded according to OKIN.
Information about the state of marriage:
- has never been (a) married - code 1;
- is in a registered marriage - code 2;
- is in an unregistered marriage - code 3;
- widower (widow) - code 4;
- divorced - code 5.
18) In the composition of the family, only family members are indicated, indicating the degree of relationship. The closest relatives are considered: father, mother, son, daughter, brother, sister, the person who brought up the employee, and other close relatives living together with the employee.
19) Passport data are indicated in strict accordance with the passport.
The address of the place of residence is recorded according to the rules for recording the place of birth.
It is necessary to fill in both columns - both the address of the place of residence according to the passport, and the actual address of the place of residence, as well as the telephone number of the employee or next of kin.

Completing the section on military registration

The main documents on the basis of which it is filled section II"Information on military registration" of the T-2 personal card are:
- a military ID (or a temporary certificate issued instead of a military ID), a certificate of a reserve serviceman for citizens in the reserve;
- certificate of a citizen subject to conscription for military service.
After completing the sections General information”and“ Information on military registration ”the employee signs a personal card and puts down the date with his own hand to confirm agreement with the information entered.
The personnel officer puts his signature, the name of the position and the transcript of the signature, thereby confirming that the entries were made by him personally on the basis of the documents submitted.

Entering information about hiring, certification, advanced training, incentives, vacations, social benefits, etc.

When entering information about hiring and transferring to another job, you must fill out all the columns of the table. Information must be entered without abbreviations.
AT section III“Employment and transfers to another job” information on hiring and transfers to another job is entered on the basis of an order (instruction) for employment (forms T-1 and T-1a) and an order (instruction) for transfer to another work (form T-5). When filling out this section, the employer must acquaint the employee with the entries made against signature.
When filling section IV"Certification" of a personal card, all columns and columns are filled. They indicate:
- date of certification;
- the decision of the commission, for example: “transfer to a position”, “send for advanced training”, etc.;
- a link to a specific document (as a rule, this is a protocol of certification results) indicating its number and date.
The Reason column may be left blank. Alternatively, it may contain an order of the organization to send an employee for certification and / or an order to approve the results of certification.
Data on advanced training are recorded on the basis of documents submitted by the employee.
AT Section V"Professional development" is indicated:
- start and end dates of training;
- type of advanced training;
- the name of the educational institution (institute of advanced training of the ministry (department), advanced training faculty at a higher educational institution, advanced training faculty at a secondary vocational educational institution, advanced training institute, advanced training courses at the ministry (department), advanced training courses at enterprises, scientific and research and design organizations, higher and secondary institutions of vocational education, advanced training institutes and their branches);
- type of document (certificate, certificate);
- the column "Reason" may be empty, or it may contain an order of the organization to send an employee for advanced training.
Similarly, information on professional retraining is entered in section VI, indicating the specialty (direction, profession) in which retraining takes place.
When filling section VII“Incentives and awards” must indicate the types of incentives applied to the employee (both at the level of the organization and at the level of ministries and departments), as well as list state awards.
AT Section VIII"Vacation" records all types of vacations provided to the employee during the period of work in the organization. The basis for making entries are orders for the provision of vacations.
When filling out the vacation table on the basis of the order, only the start date of the vacation is entered. The end date of the vacation is entered after the employee returns from vacation. This is due to the fact that in the event that an employee is called from a vacation or interrupted, the “End Date” column will contain the date the employee leaves for work, and not the planned end date of the vacation by order.
In the same table, leave without pay is necessarily noted. It is taken into account when calculating the length of service, which gives the right to the annual basic paid leave, since, according to Art. 121 of the Labor Code of the Russian Federation, it does not include the time for granting unpaid leave to an employee if their total duration exceeds 14 calendar days during the working year.
AT Section IX"Social benefits" should indicate the list of benefits and their grounds provided to the employee by federal laws, by-laws and local regulations of the organization ( employment contract, collective agreement, industry agreements).
AT section "Additional Information" for completeness of accounting, where necessary, indicate:
- information about training at full-time - part-time (evening), correspondence, external studies departments of institutions of higher and secondary vocational training (you should also put down the dates of admission to educational institution and its end)
- information about the working disabled person, indicating the MSEC certificate, the disability group and the date of its establishment (change), the reason for the disability;
- the conclusion of the expert commission on the conditions and nature of work.
After the employee is dismissed from the organization, entries are made in section XI of the reason for dismissal, which indicates the decoding of the reason for the dismissal of the employee in accordance with the exact wording given in the Labor Code of the Russian Federation, the date of dismissal, the number of the dismissal order.
When closing the T-2 personal card, the personnel officer puts his personal signature with its transcript and indication of the position. The employee himself signs in the same way. The signature of the employee in this case confirms his agreement with all the entries made in his personal card.

EXAMPLE OF COMPLETING THE CARD T-2 pages 1, 2, 3, 4
to enlarge the image click on the image

The procedure for making changes to information about an employee

When information about an employee is changed, the relevant data is entered into his personal card, which is certified by the signature of a specialist in the personnel department, and if changes are made to the sections “General information” and “Information about military registration”, then by the signature of the employee himself.
Changes are made in the same way as in the work book.
When changing the surname, the old one is crossed out and a new one is written in its place in accordance with the documents submitted to the personnel department.
Further, all subsequent changes in data about the employee (change of residence, etc.) are reflected in the personal card by the employee of the personnel department.
A complete replacement of a personal card is undesirable for the reason that in the future it will be difficult to restore all information about this employee.
As for changing passport data and marital status, the same scheme can be applied - with a strikethrough.

Encoding rules

When encoding information in the T-2 personal card, it is necessary to follow a number of filling rules defined by the Standard for automated personnel management systems:
1. If incorrect entries or information not related to this filling are made in the coding field, the T-2 form is considered damaged and must be rewritten. Therefore, it is recommended either to enter the exact codes, or not to enter them at all until the personal T-2 card is archived.
2. In the absence of records or in case of negative answers (“I don’t have”, “I don’t have”), the encoded part of this attribute remains empty.
3. When specifying dates, the name of the month is written in full, the year is written in four digits; for example: "February 14, 2006".
4. Dates are encoded in Arabic numerals in the following order: day-month-year; for example: "03.10.1998".
In organizations and enterprises that do not plan to introduce an automated control system for personnel activities, it is allowed not to encode details.