Life often brings unexpected adjustments to our plans. Sometimes even the most responsible and hardworking employee has a desire or need to leave the office. If the problems that he intends to solve at this time can be resolved in a period of less than 14 days, then he has the right not to appear at the workplace. If you first draw up an application at your own expense for one day or for more of them.
Ability to negotiate
It is very important when drawing up an application for one day at your own expense to understand that the director of the organization for which you work is not always obliged to give a positive answer. The law proclaims that management has the right to release an employee on unpaid leave "for good reasons." At the same time, it is not said anywhere what reasons should be considered "valid". This issue is decided by the manager, based on personal judgments. Therefore, going on unpaid leave is the result of a mutual agreement between the employee and the head of the company or enterprise.
If it is important for management that you fulfill your professional obligations at the moment, you may not be released. In this case, you are not entitled to make any claims.
Therefore, it is extremely important to draw up a statement so that the authorities do not have doubts about the need to release the employee for a while.
Exceptions to the rule
But there are also special cases stipulated by law (Article 128 of the Labor Code of the Russian Federation), in the event of which the authorities do not have the right to refuse you a vacation.
- The birth of a child.
- Death of a family member.
- Own marriage.
Each employee in whose family one of the above events happened may not appear at the workplace for up to 5 days. He also has the right to reduce rest and go to work faster. True, they still have to write a statement according to the model.
- Parents and spouses of those who were injured, maimed or died in the process of performing military service, as a result of a disease associated with military service. These people have the right to additional rest 14 days a year.
- Retirees who continue to work. Their applications at their own expense for one or more days, the management is obliged to approve. Employees of retirement age can use 14 additional days for rest.
- WWII participants. They can rest 35 days a year.
- Disabled people who work. Citizens with disabilities can afford to apply for a day off at their own expense 60 times a year.
We repeat once again that in the above situations, the boss does not have the right to refuse you if your application has reached him at his own expense for one day.
Also, mandatory leave is provided to students for the duration of sessions or the defense of a diploma, if the student provides the necessary documents from the university (certificate-call).
Legal leave periods
In the application for leave without pay (as the administration office is also called), you need to indicate the exact dates on which you plan not to see colleagues. Before you start writing an application, you should find out how many days you can personally count on.
If age and state of health do not give the right to additional rest, then 14 days is the maximum number of days in a year that each worker has the right to use as a weekend without losing anything. If troubles of various kinds often arise in life, and the employer is ready to give you freedom for longer than 2 weeks a year, then you can take advantage of this. However, all additional vacation days will not be included in the time sheet and seniority, which entitles you to paid vacation. This means that your statutory annual leave with pay will be delayed for you.
Reason to leave
The application is unlikely to receive a positive response if it does not indicate the reasons for going on vacation. Going on vacation during the non-holiday season must be motivated by a good reason.
An experienced leader has repeatedly encountered the most common reasons for the desire of employees to go on unpaid leave. These include:
- Sessions. A considerable percentage of students combine their studies with money earnings. But 2-3 times a year, these boys and girls need to visit the university to take exams. As a rule, managers who agree to take students into the team themselves are well aware that their employees will be away for the duration of the sessions. Some managers are ready to temporarily completely remove the employee from work. Others will agree to give days off only on the days when an exam or test is taking place. In this case, the young specialist will have to write an application for granting a day at his own expense every time before the exam.
- The need to visit a doctor. For consultations of some specialists, people sign up for several weeks, or even a month. Sometimes a visit to the doctor can be scheduled for a weekday. In this case, you will have to take unpaid leave.
- Family circumstances. Everyone has relatives and families. There are times when they need our help.
If your desire to temporarily not appear in the office is due to one of the above reasons, most likely you will be released on vacation.
The formal side of things
If relations with superiors allow you to verbally ask the director to let him go for a couple of days, this does not mean that you do not need to draw up an application for 2 days at your own expense. Based on legal regulations, the only reason for your absence from the workplace during working hours is the order of the director to grant leave.
If there is no strict sample application for the day at your own expense, then the vacation order must be written according to a specific template.
Make sure that the official order is signed.
Application without a subsequent order does not give the right to rest. Negligence or inattention in this matter can turn against you.
Increasing the chance of getting consent
How to write an application for days at your own expense to be approved?
Let's figure it out.
First, the application must be well-written. It's not just about punctuation and spelling. Your request should be stated according to a template that is specific and familiar to every leader (an example is below).
Second, the reasons are clearly stated. This is relevant if you work in an enterprise with a large staff, and the application will be transferred to third parties. Without knowing you personally, the leader does not feel any sympathy for you, and the rather vague wording “family circumstances” may not inspire confidence in him. If the problem forcing you to write this application is personal, try to describe it as accurately and honestly as possible.
Thirdly, if possible, provide a supporting document as an attachment to the application. It will become an indisputable argument "for".
Application for the day at your own expense. Sample 2017
Now that you understand how legitimate and solid the reasons for granting unpaid leave, you need to start writing an application.
It does not matter in what form it will be drawn up, written or printed, the main thing is that the application meets the generally accepted rules for processing such documents.
The addressee of your application must be the director of the organization. The first thing you write: "To the director of XXX LLC." These words will decorate the upper right corner. Under the first line, you must indicate the full name of the addressee (in full), but it is also allowed to write the surname with initials. Write your position and full name below. The hat is full.
Slightly above the middle of the sheet, in the middle of the line - the word "Statement".
Below is a text in which you explain the reasons forcing you to temporarily leave your office chair. Try to write correctly, in a business style, without introductory words and exclamatory sentences.
Annexes may be attached to the text of the application.
This is a typical sample application for one day at your own expense. If the correct spelling is in doubt, then you should go to the personnel department of your company. There must be an agreed example of an application for the day at your own expense.
How to submit an application?
This question does not arise among employees of small enterprises, where everyone sits in adjacent rooms and communicates a lot during the day. In organizations with a staff of several thousand people, employees do not always know the face of all management.
The paper can be sent through the personnel department, personal assistant or director's secretary.
An application printed according to the sample for 1 day at your own expense can be sent to the manager by e-mail. In this case, applications must be sent in the form of scans or photos.
If your boss interacts with subordinates through social networks, scans and photos can be sent as a private message. Writing an application is not difficult.
Can you be forced to work from home?
The fact that you don't get paid on vacation proves that you can completely forget about your job.
However, it so happened that not entirely conscientious managers let an employee go home only on the condition that he can complete part of the tasks at home. It shouldn't be.
But it should be remembered that the authorities have the right not to give you administrative leave if they consider the reason disrespectful. And the concept of a "good" reason is very, very subjective. If the vacation is nevertheless granted, this means that you have made concessions, perhaps you should also make some compromises.
You may also be asked to leave your vacation earlier than the agreed date. Early termination of any leave, paid or not, is possible, but only with the consent of the employee.
Boss makes me take a vacation
During periods of crisis, when there are no orders and work, the leaders of the organization may come up with the idea to temporarily let employees go on vacation. This saves the budget during the period when the company's earnings cannot cover current expenses.
But you should know that it is illegal. If there is no work, you are required to issue a simple one.
During downtime, other functions in the organization may be offered (provided that the salary for this work is not lower than your average monthly salary). If you are not transferred, and you practically do not work, the downtime must still be paid. Do not agree to write a vacation application, in this case you are losing money.
Is it possible to finish earlier?
It happens that at the time of writing the application for leave, your problem caused you horror, but in fact everything was settled quickly, so you are ready to go to work earlier than agreed. Then the employee should write another application paper. Each employee of a large company or a small company should know their rights and obligations.
Extended leave due to health conditions
This question may arise for those who encountered problems during the holidays, for example, due to difficult family circumstances, health deteriorated. It is allowed to extend the rest if an additional application is made. Sometimes it won't be needed.
If the entire period of illness fell on vacation, then no additional days of rest are provided for the employee. Moreover, vacation at your own expense does not imply payments, and in this case you should not count on sick leave payments.
Sick leave
If the vacation is over, and the disease does not recede, then from the day you leave, you need to apply for sick leave in the same way as it is done in all other cases. The money will be credited from the day of the end of the administrative holiday.
